Constitution

Constitution of the Gilbert High School Athletic Hall of Fame

Article I: Name and Purpose

  • Section 1: Name The name of this organization shall be the Gilbert High School Athletic Hall of Fame (hereafter referred to as the “Hall of Fame”).
  • Section 2: Purpose The Hall of Fame is organized to recognize, honor, and perpetuate the memory of those individuals—athletes, coaches, administrators, teams, and community contributors—who have brought honor and distinction to Gilbert High School, and who have demonstrated outstanding character and leadership.

Article II: Governance

  • Section 1: Hall of Fame Board of Directors The Hall of Fame shall be governed by the Hall of Fame Board of Directors (hereafter referred to as “the Board”), which will oversee the nomination process, selection of inductees, induction ceremony, the Hall of Fame website, and maintenance of the Hall of Fame display.
  • Section 2: Board Composition The Board shall consist of no fewer than 7 to no more than 11 voting members, including school personnel and Gilbert High School graduates representing each of the following decades: the 1950s & 1960s, 1970s, 1980s, 1990s, and 2000s.
  • Section 3: Terms of Office Board members shall serve staggered terms of three years to ensure continuity. Members may be reappointed.
  • Section 4: Removal of Board Members Any Board member may be removed from their position for cause (including but not limited to unexcused absences, breach of confidentiality, or conduct detrimental to the organization) by a two-thirds (2/3) majority vote of the entire Board. The member in question must be provided with at least fourteen (14) days’ written notice of the proposed removal action and the scheduled vote, and they shall have the opportunity to be heard before the Board prior to the vote.

Article III: Officers

  • Section 1: Officers and Roles The officers of the Board shall consist of a Chairperson, Vice Chairperson, Secretary, and Treasurer.
    • Chairperson: Presides over all meetings, oversees the operations of the Board, and serves as the primary liaison with the school’s alumni and community.  The Chairperson, or their designee, is the official spokesperson of the Hall of Fame.
    • Vice Chairperson: Performs the duties of the Chairperson in their absence and assists with committee oversight.
    • Secretary: Keeps accurate minutes of all meetings, maintains historical records, and handles official Board correspondence.
    • Treasurer: Manages financial records, budgets, and funds allocated for awards, plaques, or induction events.
  • Section 2: Term of Office Officers shall serve a term of one year. Officers may be re-elected to serve consecutive terms with no limit on the number of terms served.
  • Section 3: Elections Officers shall be elected by a majority vote of the Board each year at the annual meeting held in December. Officers will assume their responsibilities immediately following the election.
  • Section 4:  Voting  Officers shall have the same voting privileges as other members of the Board of Directors.

Article IV: Meetings and Quorum

  • Section 1: Regular Meetings The Board shall meet at least four times annually: once to review nominations, once to vote on inductees, and once to finalize induction ceremony logistics. The final meeting of the calendar year will serve as the annual meeting in December.
  • Section 2: Special Meetings Special meetings of the Board may be called by the Chairperson or by a majority vote of the Board of Directors as needed to handle time-sensitive or urgent business.
  • Section 3: Quorum A simple majority of the voting members of the Board shall constitute a quorum for the transaction of business. Board members may choose to attend meetings via video or teleconferencing technology. Absent members cannot send proxies, nor may they vote.
  • Section 4: Tie Votes In accordance with standard parliamentary procedure, any vote on a motion, board business, or Hall of Fame nominee that results in a tie shall automatically fail due to lack of a majority. For nominees, a failed vote due to a tie means they will not be inducted for the current year.

Article V: Amendments to the Constitution

Section 1: Process This Constitution may be amended by a two-thirds (2/3) majority vote of the entire Board, provided the proposed amendment was submitted in writing to all Board members at least fourteen (14) days prior to the meeting.

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